Sponsors ECM23 - Order Forms - Exhibition regulations - Detailed information for exhibitors - Users' Meetings, Company-sponsored symposia, Workshops - Sponsor categories & benefits

PLEASE NOTE that exhibition space for ECM23 is completely sold out. Please contact the organising secretariat to discuss other sponsor options.

Sponsors ECM23

Institutional sponsors

Following companies are supporting and or exhibiting at the meeting in 2006.

Axo Dresden
Axygen
BASF
Bruker AXS
CCDC
CCP4 Daresbury Laboratory
Crystal Impact
Dunn Labortechnik GmbH
European Molecular Biology Laboratory
Exxon Mobil Chemical
Fluidigm
Formulatrix Inc
Greiner Bio-One
Hoge Raad voor de Diamant
Incoatec GmbH
International Union of Crystallograohy
Marresearch
MicroCall LLC
MiTeGen
Molecular Dimensions Ltd
Nanomegas
Nederlandse Vereniging voor Kristallografie
Oldenbourg
Open Eye Scientific Software
Oxford Crysosystems
Oxford Diffraction Ltd.
Oxford University Press
Panalytical
QIAGEN
Rigaku
STOE & Ge
Taylor & Francis
TYCO
XENOCS SA

Exhibition, Advertisement & Sponsorship

Download Order form (Word)

Download Order form (PDF)

Download the Sponsor & Exhibition catalog (Word)

Download the Sponsor & Exhibition catalog (PDF)

Dear Exhibitor,

An Exhibition will be held from 7 to 10 August 2006 at the 23rd European Crystallographic Meeting in Leuven, Belgium. We are expecting 800 to 1000 participants to attend this professionally outstanding event. We have pleasure in inviting you to join this meeting as an exhibitor and/or sponsor.

Exhibition regulations

Application
Application for exhibition and/or sponsorship should be made in writing with the Download Order form to:

ECM23 c/o Anne De Smet
Momentum Consult
Grensstraat 8 - B-3010 Leuven - Belgium
E-mail: info@ecm23.be
Phone: +32 16 404555 Fax +32 16 403551

Once an application is made, a 50% deposit payment on the basis of our invoice will be requested to confirm the reservation.

Exhibition & meeting venue
College De Valk
K.U. Leuven
Address: Tiensestraat 41, B-3000 Leuven

Location: The exhibition will be sited in Hall 'De Nieuwe Valk' located in the close vicinity of the Meeting Registration and all the Lecture Rooms. Coffee breaks and lunch cafeteria will also be arranged in this area. The Internet Room is located on the first floor and participants going there will have to cross the exhibition hall.

Exhibition space & booths
Opportunities will be provided to show products and activities in the exhibition connected with the meeting. The following two types of exhibition space are provided:

Empty space: EUR 250.-/sq.m
Full service: EUR 300.-/sq.m

Empty space: 2 chairs, 1 table, an electrical outlet (230V/15 Ampère) only will be provided.

Full service: Modular booth system, which uses a cubicle module set-up. This will contain: panels for back-walls and sidewalls, 2 chairs, 1 table, spot lights, 1 shelf for display, 1 lockable cupboard, exhibitor's name on the fascia. An electrical outlet (230V/15 Ampère) will be provided for each exhibitor.
Below are photos from the materials and furniture used on the stands.

Any extra requirements, can be fulfilled, but must be paid extra. You can consult the on-line catalogue of "Expo Rent" at www.eranverhuur.be where a price list is also available.

Stand sizes
Basic stand sizes are: 6 sq.m - 9 sq.m - 12 sq.m and its multiples to a maximum of 36 sq.m per booth.

The floor plan of the exhibition will be made by the Meeting Secretariat so as to best further the goals of this important international event. A first-come / first-served basis and sponsorship categories will be taken into consideration when making this floor plan.
If the total demand for booth space exceeds the available space, the organizers will redistribute the available space in proportion to each sponsor demand.

Terms of payment & cancellation policy
50% - deposit payment after receipt of our invoice
100% - by 1 August 2006

Cancellation must be made in writing to the Meeting Secretariat.

Before 1 July 2006: 80% Refund
After 1 July 2006: No refund

• Important dates for exhibitors
• Exhibition Dates : 7-10 August 2006
• Stand Assembly : 5 August (Saturday) from 08:00 to 20:00 and
  6 August (Sunday) from 07:00 -to 15:00
• Stand Dismantling : 10 August (Thursday) from 18:30 -to 24:00 and
  11 August (Friday) from 08:00 -to 18:00

Exhibitors Passes
2 exhibitors passes per 6 sq.m will be provided for the staff of each stand, which includes free entrance to the exhibition and meeting area and a meeting programme with the abstract book, however it is not valid for the conference dinner and excursion. (Tickets may be purchased from the Meeting Secretariat.)

Detailed information for exhibitors and sponsors (Download Word)

Users' Meetings, Company-sponsored symposia, Workshops

Requests for Users' Meetings, Company-sponsored symposia and Workshops must be received by 15 March 2006.

These will be part of the official Scientific Programme and will be published in the Final Programme. It is the sponsor's exclusive responsibility to choose the topic, to invite and to cover the costs of the speakers. The scientific content and time of the workshops, however, must be approved by the Scientific Programme Committee. The meeting room equipped with all basic technical equipment will be included in the fee. However, all the costs of speakers and any special equipment must be covered by the company.

Companies interested in arranging a Workshop or Company-Sponsored Symposium should first contact the Meeting Secretariat.

Sponsorship Categories & Benefits

Funding companies will be referred to as Benefactor(s), Sponsor(s) and Supporter(s) on a competition basis, depending on the total amount paid by the company for exhibition, sponsorships and advertisements.

In addition to purchased services, Supporters may receive benefits as follows:

• The supporter's logo will appear on the Meeting Website and in all Meeting documentation
• An acknowledgement in the following media: web site, final programme, abstract book

Sponsors will receive the following additional benefits:

• Priority in exhibition area selection
• A full page four-colour advertisement in the Final Programme and in the Abstract Book
• 2 complimentary registrations

Benefactors will receive the following in addition to Sponsors:

• A hyperlink from their logo to a web site of their choice
• The possibility of placing an insertion in the delegate bags
• 2 further complimentary registrations (4 altogether)

Further type of benefit may be arranged but should be first discussed with the Organising Committee. Please contact the Meeting Secretariat (e-mail: info@ecm23.be)

If you have any queries please do not hesitate to contact us.

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